tutorbase.com valid

Tutorbase

All-in-one CRM, scheduling, billing, and payroll for tutoring businesses

Their llms.txt

The beginning of the file, from our validated copy saved 2026-10-21T12:44:59.973Z. Cached copy · Source on tutorbase.com

# Tutorbase

> All-in-one CRM, scheduling, billing, and payroll for tutoring businesses

## About

Tutorbase is the operating system for tutoring businesses. We handle CRM, scheduling, billing, and payroll in one connected system. Founded in 2023, trusted by 500+ tutoring centers worldwide.

## Common Questions (Homepage)

- Is Tutorbase right for my tutoring center? → Built for centers with 5+ teachers managing multiple students/locations. Schools report 50% less admin time.
- Will switching disrupt operations? → Most schools fully operational within 2-3 days with onboarding support and parallel system transition.
- Can I migrate from current software? → Yes, supports migrations from Teachworks, TutorCruncher, etc. Hundreds of schools migrated successfully.
- Suitable for multi-location? → Unlimited branches, centralized reporting. Multi-location schools save 5+ hours weekly on reporting.

## Solutions (by business type)

- /solutions: All solutions for different tutoring business types
- /solutions/language-schools: Language school management software with CEFR level tracking (A1-C2), room capacity limits, package billing, and per-language teacher payroll
- /solutions/tutoring-centers: Multi-subject tutoring center software with room scheduling, teacher assignment, and family billing
- /solutions/solo-tutors: Software for independent tutors with client management, shareable booking links, automatic invoicing, and income tracking
- /solutions/test-prep-centers: Test prep software with score tracking (baseline to target), boot camp scheduling, test-specific packages (SAT, ACT, MCAT, LSAT, GRE, AP), and per-test payroll
- /solutions/music-schools: Music school software with multi-instrument student tracking, recital management, exam grade tracking (ABRSM, RCM, Trinity), per-instrument packages, and per-instrument teacher payroll

## Feature Pillars (Core System)

The 4 core pillars form THE FLOW: Students → Scheduling → Billing → Payroll

### Students & CRM
- /features/students: Lead capture, visual pipeline, family accounts, student profiles, enrollment management
- Key capabilities: 24/7 WhatsApp lead capture, Kanban pipeline, family consolidation, lead source tracking
- Key stats: 10/10 competitors lack CRM, 2x more lead conversions, 0 leads forgotten
- FAQ topics: Lead capture automation, visual pipeline, family accounts, lead source tracking, CRM-to-billing connection

### Scheduling
- /features/scheduling: Drag-and-drop calendar, conflict detection, recurring lessons, room management, teacher availability
- Key capabilities: Visual week view, one-click rescheduling, automatic conflict prevention, Google Calendar sync
- Key stats: 10x faster rescheduling, 0 double-bookings, 2 seconds to move a lesson
- FAQ topics: How drag-and-drop works, preventing double-bookings, recurring lessons, billing connection, Google Calendar sync

### Billing
- /features/billing: Automatic invoicing, package tracking, payment recording, cancellation fee enforcemen
…

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