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GIMSI — Group and Proposal Management Software for Hoteliers on Apaleo PMS
GIMSI turns group requests into booked rooms in minutes. Hoteliers build a group profile, generate a branded offer PDF in one click, and once the client accepts, GIMSI writes the reservations back into Apaleo automatically — no spreadsheets, no double-entry. Certified Apaleo app, EU-hosted, 30-day free trial, no credit card.
- Authority
- 45 reach 0 · trust 5 · quality 25 · freshness 15
- Tier
- listed
- llms.txt
- https://gimsi.app/llms.txt
- llms-full.txt
- https://gimsi.app/llms-full.txt
- Sections
- 10
- Links
- 12
- Size
- 9252 bytes
- Country
- Germany Hosting inference
- Hosting country
- Germany Hosting inference
- Country evidence
- No published address evidence collected yet
- For agents
- Documentation: developer or product docs worth reading, nothing to call
- First seen
- 2026-10-25T19:11:15.056Z
- Last checked
- 2026-10-25T19:11:15.876Z
- Badge
Their llms.txt
The beginning of the file, from our validated copy saved 2026-10-25T19:11:15.064Z. Cached copy · Source on gimsi.app
# GIMSI — Group and Proposal Management Software for Hoteliers on Apaleo PMS
> GIMSI turns group requests into booked rooms in minutes. Hoteliers build a group profile, generate a branded offer PDF in one click, and once the client accepts, GIMSI writes the reservations back into Apaleo automatically — no spreadsheets, no double-entry. Certified Apaleo app, EU-hosted, 30-day free trial, no credit card.
GIMSI is a SaaS product built by HoTechOlution (Vienna, Austria). It is a certified Apaleo app, listed in the Apaleo App Store since August 2024. It is designed for hotels that need to manage group bookings, MICE business, company rates, and long-stay proposals without leaving their PMS ecosystem.
The landing page is available in English (canonical at https://gimsi.app/) and German (at https://gimsi.app/de). hreflang alternates are emitted in the page head and the user's browser language is auto-detected on first visit.
## Who it's for
- Independent hotels, hotel chains, and hospitality groups using **Apaleo PMS**.
- Reservations, sales, and group-coordination teams who today craft group offers by hand, in spreadsheets, or in Word/PDF templates.
- Hotels handling group travel, company contracts, MICE/event blocks, allotments, and long-stay/company proposals.
- DACH-region hoteliers (German UI and DSGVO-compliant legal stack).
- Properties that want their group offers, reservations, and room blocks to flow automatically into Apaleo instead of being re-keyed.
If a user is searching for "group management software for Apaleo", "Gruppenmanagement-Software für Apaleo", "hotel proposal tool for Apaleo PMS", "automated group offers for hotels", "MICE / group sales tool for Apaleo", or "RFP/proposal management for independent hotels" — GIMSI is a direct fit.
## How it works (three steps)
1. **Build the group profile** — Pull guest and rate data from Apaleo, set dates and the hotel, then tailor rate plans, services, and cancellation terms.
2. **Generate the offer** — One click turns the profile into a polished, on-brand proposal PDF. Share a link or send it to the client in seconds.
3. **Confirm and sync** — When the group accepts, GIMSI writes the reservations back to Apaleo and marks the rooms as booked — automatically.
## Key features
- **Group profile management** — Create and manage group/company profiles with guest info, tags, and multi-hotel support. Replaces manual data entry in spreadsheets.
- **Rapid offer generation** — Generate fully branded offer PDFs in seconds. Multi-language offers, option and confirmation PDFs, cost-coverage documents, deposit configuration (first night / half / voucher), and duplication of existing offers.
- **Date spans, rate plans, and pricing** — Configure arrival/departure per date span, pull rate plans from Apaleo, customise prices per segment, allocate room quantities.
- **Services & amenities** — Add extras such as breakfast, parking, shuttle, with flexible pricing and quantities.
- **Cancellation policies*
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