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Capture Expense

Capture Expense is an expense management platform for organisations in the UK and Ireland. It brings employee expenses, corporate card transactions, mileage, travel and approvals into one simple system, with AI copilots for employees and finance, Smart Audit policy checking, and native integrations with accounting, payroll and card providers.

Their llms.txt

The beginning of the file, from our validated copy saved 2026-10-21T21:14:11.331Z. Cached copy · Source on captureexpense.com

# Capture Expense

> Capture Expense is an expense management platform for organisations in the UK and Ireland. It brings employee expenses, corporate card transactions, mileage, travel and approvals into one simple system, with AI copilots for employees and finance, Smart Audit policy checking, and native integrations with accounting, payroll and card providers.

Capture Expense is a product of Capture Business Solutions Ltd (company number 10575832), part of the Cintra group, based in Newcastle upon Tyne, United Kingdom. Sales: sales@captureexpense.com, +44 (0) 191 478 7000.

## Key facts

- **What it is:** Expense management software: expenses, corporate cards, mileage, trips, approvals, reporting and AI copilots
- **Who it is for:** UK and Irish organisations from 20 to 5,000 people, especially multi-entity and multi-department businesses
- **Pricing:** Per active user, so only people who claim in a month are billed. Free trial with no card required
- **Implementation:** Four to six weeks, structured, with a named lead and UK-based support
- **Where people use it:** Web, iOS and Android apps, plus WhatsApp, Microsoft Teams and Slack
- **Integrations:** Native connectors for Xero, QuickBooks Online, Dynamics 365 Business Central, NetSuite, SAP ByDesign and iplicit, exports for Sage, SAP, Unit4 and 40 more
- **Corporate cards:** Feeds from Amex, Visa and Mastercard programmes, HSBC MiVision and Open Banking, or Visa cards issued through Pliant
- **Payroll and HR:** Cintra, Zellis, iTrent, Cezanne and ADP
- **Security:** Cyber Essentials certified, Crown Commercial Service G-Cloud supplier, ICO registered, hosted on Microsoft Azure in the UK
- **Ireland:** Fully managed Enhanced Reporting Requirements built in: subsistence by journey hours, civil service mileage rates and Revenue-ready output
- **Reviews:** 4.9 out of 5 on Capterra. Capterra Best Ease of Use and Best Value 2026, Software Advice Best Customer Support and Most Recommended 2026
- **Company:** Capture Business Solutions Ltd, founded 2017, Newcastle upon Tyne. Part of the Cintra group

## Why organisations choose it

- Genuinely easy for employees to use: receipts by photo, WhatsApp, Teams, Slack, email or a card feed.
- Powerful controls without a complicated interface: Approval Records, spend limits, VAT rules and Smart Audit run in the background.
- Built for the UK and Ireland: HMRC mileage rates, UK VAT treatment, Irish Revenue subsistence rates and Enhanced Reporting Requirements.
- Practical AI: receipt reading, category and VAT suggestions, conversational submission, natural-language reporting and automated audit.
- Flexible for multi-entity groups: linked organisations, base currencies, charts of accounts and cross-entity approval.
- Works with existing finance, payroll and card systems rather than replacing them.
- Implementation in four to six weeks, whatever the size of the organisation.

## Outcomes customers report

- 75% time saved by replacing manual processes
- 44% r
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