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actiPLANS – Leave, resource and capacity planning software

actiPLANS is a web‑based platform built by **actiTIME** for scheduling time off, visualising work distribution and managing capacity. The tool lets managers plan vacations, sick leave, business trips and other statuses on a visual timeline and assign project activities, locations, and shifts. Employees can submit requests via a mobile app, and managers can create custom leave types, PTO accrual rules and approval workflows. actiPLANS also integrates with **actiTIME** for time‑tracking and rep

Their llms.txt

The beginning of the file, from our validated copy saved 2026-10-21T16:28:14.795Z. Cached copy · Source on actiplans.com

# actiPLANS – Leave, resource and capacity planning software

> actiPLANS is a web‑based platform built by **actiTIME** for scheduling time off, visualising work distribution and managing capacity.  The tool lets managers plan vacations, sick leave, business trips and other statuses on a visual timeline and assign project activities, locations, and shifts.  Employees can submit requests via a mobile app, and managers can create custom leave types, PTO accrual rules and approval workflows.  actiPLANS also integrates with **actiTIME** for time‑tracking and reporting.

## Main capabilities

- **Leave management** – Plan vacations, sick leave, business travel or any custom leave type on a drag‑and‑drop timeline.  Fine‑tune company‑wide PTO accrual rules, set up multiple leave types with bespoke approval flows and personalised settings.  Employees can submit leave requests via the web or mobile app and track their personal PTO balance.

- **Work scheduling / Resource management** – Build a visual schedule of activities and see how tasks and processes are distributed across your team.  Add project activities with deadlines, assign them to employees, and monitor work hours used for scheduled tasks.  Generate insightful reports to analyse resource allocation, combine time‑tracking data from actiTIME, and plan capacity using employee availability.

- **Location management** – Allocate work statuses (e.g. “Office A”, “Home office”, “Business trip”) on a visual timeline and let employees plan their own locations.  Create custom locations to match your organisation’s sites, assign locations to people or allow them to self‑select, and review schedules to know where colleagues are working.  Analyse historical data to see how many hours were spent in different locations and generate reports.  Additional features include colour coding, alerts for schedule changes and quick access to “My Locations” and “Locations of My Colleagues”.

- **Shift scheduling / Employee scheduling** – Create custom shift types (morning, evening, night, etc.) with unique colour codes.  Assign shifts across team members, build a detailed work schedule and avoid shortages or overstaffing by reviewing a visual timeline.  Analyse resource allocation and time spent on different shift types using reports.  Tools include availability forecasting, attendance management, self‑service editing, grouping by location or department, and email notifications for schedule changes.

- **Event scheduling** – Schedule company events, training sessions or milestones on the same timeline used for leave and work activities.  (Use this to keep everyone informed and avoid clashes with planned leave.)

## Add‑ons and integrations

- **Mobile app** – Manage leave requests, view schedules and approve absences from anywhere.  Employees can see their personal leave history and request time off via the mobile app.

- **actiTIME integration** – Synchronise actiPLANS with actiTIME to import employees, share leave info
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