# Fleetkeep

> Fleetkeep is fleet records, operational status, lightweight handover/return condition checks, defect reporting, maintenance, toll/charge admin and driver guidance software for business fleets, sole traders and owner-operators. The core records, checks, documents, maintenance and reminders workflow can support fleets in any country when operators enter their own identifiers and dates. Official DVLA/MOT auto-fill is UK-only. New customers can choose Household for up to three personal vehicles, Household Plus for up to five, or Business fleet plans sized by vehicle count. Fleetkeep helps operators know what every vehicle needs next: avoid missed compliance and service dates, track active/off-road/in-maintenance vehicle status, log condition checks and defect follow-up with walkaround photo/video evidence, store optional vehicle photos/documents, track toll/charge account cover and imported spend across the fleet, and give drivers one guidance portal. It also publishes practical UK fleet templates for MOT reminders, road tax reminders, van maintenance, driver checks and defect reporting. It starts with a 30-day Stripe subscription trial. Business starts at £12/month or £119.99/year for up to three vehicles. Household costs £1.99/month or £19.99/year for up to three personal vehicles. Household Plus costs £2.99/month or £29.99/year for up to five personal vehicles. Existing subscribers retain their purchased terms. Email alerts can use the default 60, 30, 14 and 7 day rhythm or custom reminder days, with app push notifications on registered phones.

Fleetkeep tracks compliance dates for UK fleets, owner-operators and households, with plans sized by vehicle count. Household costs £1.99/month or £19.99/year for up to three personal vehicles. Household Plus costs £2.99/month or £29.99/year for up to five personal vehicles. Business monthly plans are £12/month for up to 3, £19/month for up to 5, £29/month for up to 10, £59/month for up to 25, £99/month for up to 50 after the 30-day trial. For 51–500 vehicles, monthly pricing is £99 plus £2 per vehicle above 50. More than 500 vehicles are quoted. Business annual prices are £119.99/year up to 3, £189.99/year up to 5, £289.99/year up to 10, £589.99/year up to 25, £989.99/year up to 50. For 51–500 vehicles, annual pricing is £989.99 plus £20 per vehicle above 50. Household includes core vehicle records and reminders. Existing Personal and Household subscriptions keep their purchased terms. Fleet plans add imports, connected tracking, extra reminder recipients, driver administration, CLI, API and agent connections. Fleet import help is free on every plan, whatever the fleet size or billing frequency. Customers can send a spreadsheet, export or registration list for Fleetkeep to help prepare and check before importing. No card is required to start the first 30-day trial. Add payment details in Stripe before the trial ends to continue on the chosen paid plan; without a payment method, Stripe cancels the subscription at trial end without a charge. Vehicle data (make, model, year, MOT due date, road tax due date) is sourced directly from the DVLA Vehicle Enquiry Service and DVSA MOT History API where API access is available. Operating company: Fleetkeep, United Kingdom. Contact: hello@fleetkeep.co.uk.

Last updated: 2026-10-22.

## Core pages

- [Service-evidence workflows](https://fleetkeep.co.uk/larger-fleets): scoped pilots for operators, leasing and finance teams collecting evidence from customers or operators. Evidence requests, secure submissions and operator review connect to the same vehicle history. Standard fleet management remains available to larger fleets without this workflow. Custom workflow pricing; optional manufacturer data separately licensed and quoted. Ordinary fleet import help remains free. Enquiries for 10,000+ vehicles are welcome, but that capacity is not yet verified.

- [Home](https://fleetkeep.co.uk/): product overview around knowing what every vehicle needs next
- [Product](https://fleetkeep.co.uk/product): what Fleetkeep does, screen by screen: the traffic-light dashboard, vehicle records, driver portal, toll admin, reminders and optional provider tracking
- [How it works](https://fleetkeep.co.uk/how-it-works): first-value walk-through with registration/CSV import, urgent dates, reminders, sample email and dashboard
- [Pricing](https://fleetkeep.co.uk/pricing): 30-day trial, no card required to start, Household from £1.99/month or £19.99/year for three personal vehicles, Household Plus at £2.99/month or £29.99/year for five, Business fleet plans from £12/month, and free fleet import help on every plan
- [Fleet management software](https://fleetkeep.co.uk/fleet-management-software): software for UK fleets managing MOT, tax, insurance, service dates, maintenance, documents, driver guidance and reminders with self-serve plans up to 500 vehicles and quotes above 500
- [Fleet compliance software](https://fleetkeep.co.uk/fleet-compliance-software): commercial overview for UK operators comparing compliance and reminder dashboards
- [Garages](https://fleetkeep.co.uk/garages): opt-in page for garages that want structured booking requests from nearby Fleetkeep users
- [Contact](https://fleetkeep.co.uk/contact): support, partner and data enquiries
- [Company details](https://fleetkeep.co.uk/company): operating company, Studea Limited registration in England and Wales, and contact details

## Reminder feature pages

- [MOT reminders](https://fleetkeep.co.uk/mot-reminders): how DVLA-sourced MOT due-date reminders work
- [Road tax reminders](https://fleetkeep.co.uk/road-tax-reminders): car tax, road tax and VED renewal reminders for every vehicle
- [Insurance renewal reminders](https://fleetkeep.co.uk/insurance-renewal-reminders): policy expiry reminders for the fleet
- [Service reminders](https://fleetkeep.co.uk/service-reminders): per-vehicle service interval reminders
- [Oil change reminders](https://fleetkeep.co.uk/oil-change-reminders): date and mileage-based oil change tasks for vans, cars and fleet vehicles
- [Brake check reminders](https://fleetkeep.co.uk/brake-check-reminders): brake check, pad/disc check and repair follow-up reminders
- [Fleet maintenance software](https://fleetkeep.co.uk/fleet-maintenance-software): dashboard for MOT, tax, insurance, service, mileage, defects and maintenance work
- [Fleet document management](https://fleetkeep.co.uk/fleet-document-management): vehicle document uploads, driver-visible document sharing, service invoices, inspection sheets, insurance records and renewal references
- [Fleet inspection software](https://fleetkeep.co.uk/fleet-inspection-software): digital driver walkaround checks, defect notes, evidence and maintenance follow-up for UK fleets
- [Free vs paid fleet software](https://fleetkeep.co.uk/free-vs-paid-fleet-software): practical buying guide for UK fleets deciding whether free reminder software is enough or a paid platform is justified

## Driver portal and documents

- Vehicle document uploads can be stored privately and marked driver-visible when appropriate.
- Vehicle photos can be uploaded privately to make the operator dashboard easier to scan.
- Vehicle records include operational status, assigned driver/owner and status notes.
- Maintenance tasks include lightweight defect reports with priority, reporter, follow-up action and safety-critical off-road marking.
- Defect and maintenance tasks can hold private walkaround photos or short videos as evidence.
- Hire, courtesy and rental-style workflows can record lightweight handover, return and spot-check condition notes with private evidence files.
- Driver guidance covers breakdown information, accident procedures and company vehicle guidance.
- Guidance documents can be uploaded as PDF/DOC/DOCX-style files, with best-effort key contact extraction shown for operator review.
- Company drivers: Fleet-plan owners invite drivers by verified email. Each driver signs in with their own account to complete walkaround checks, report defects and log mileage journeys for the owner's vehicles, without a separate subscription. Plans count vehicles, not drivers.
- Manager access: the owner can give a named staff member Manager access to view the fleet and add service and maintenance records. Billing, invitations, deletion and integrations stay with the owner.

## Running costs

- Battery-electric vehicles show charging costs on the vehicle page: regional home electricity price history for Agile Octopus and Octopus Go (30 or 90 days), and published pay-as-you-go prices from named public charging networks with the date each was checked. Prices are dated observations, not promises. Hybrids keep the fuel view.
- [Fuel insights](https://fleetkeep.co.uk/fuel-insights) covers official pump-price sources and fuel planning.

## By trade

- [Fleet management for couriers](https://fleetkeep.co.uk/fleet-management-couriers): Amazon Flex, Evri, Royal Mail Self-Employed, Deliveroo, Uber Eats and Just Eat. The compliance stack for delivery vans, and the cost of one missed MOT
- [Fleet management for tradesmen](https://fleetkeep.co.uk/fleet-management-trades): builders, plumbers, electricians, joiners and gardeners keeping one to five vans on the road
- [Fleet management for taxi and PHV](https://fleetkeep.co.uk/fleet-management-taxi-phv): UK taxi and private hire operators, including the 6-monthly TfL/council MOT cycle and hire-and-reward insurance
- [Fleet management for construction](https://fleetkeep.co.uk/fleet-management-construction): construction firms tracking vans, pickups, tippers, site support vehicles, documents, defects and driver guidance
- [Fleet management for vehicle hire](https://fleetkeep.co.uk/fleet-management-vehicle-hire): small hire, rental, courtesy and replacement fleets tracking compliance dates, documents, damage follow-up and driver guidance
- [Fleet toll management](https://fleetkeep.co.uk/fleet-toll-management): practical UK toll, congestion, ULEZ, clean-air, account-cover and spend tracking by vehicle; manual statement uploads reconcile immediately and forwarded CSV statement emails can process on an hourly bridge

## Data guides (UK fleet compliance reference)

- [MOT cost guide 2026](https://fleetkeep.co.uk/mot-cost-guide-2026): current MOT fees, Class IV and Class VII van prices, retest rules, common failure categories and Fleetkeep MOT reminder next steps
- [VED (road tax) guide 2026/27](https://fleetkeep.co.uk/road-tax-guide-2026): which scheme applies, EV April-2025 transition, Expensive Car Supplement, TC39 vans, SORN trap
- [Car tax and MOT reminder](https://fleetkeep.co.uk/car-tax-and-mot-reminder): one vehicle-add flow for MOT and road tax reminder emails at 60, 30, 14 and 7 days
- [UK fleet compliance calendar 2026/27](https://fleetkeep.co.uk/fleet-compliance-calendar-2026): MOT volume seasonality (DVSA), bank-holiday closures, plate-change months, VED rate uplift, quarterly operator's checklist
- [UK fleet compliance checklist](https://fleetkeep.co.uk/uk-fleet-compliance-checklist): printable operator checklist for MOT, tax, insurance, service, mileage, documents and garage follow-up
- [Free UK fleet compliance pack](https://fleetkeep.co.uk/uk-fleet-compliance-pack): free printable checklist, CSV template, monthly renewal routine and official MOT/tax source links
- [Free fleet compliance checklist](https://fleetkeep.co.uk/free-fleet-compliance-checklist): free printable fleet checklist for MOT, road tax, insurance, service dates, mileage, documents and supplier follow-up
- [Free MOT and tax reminder spreadsheet](https://fleetkeep.co.uk/free-mot-tax-reminder-spreadsheet): free CSV spreadsheet template for UK fleets tracking vehicle reminders before moving into Fleetkeep
- [Fleet MOT reminder template](https://fleetkeep.co.uk/fleet-mot-reminder-template): practical MOT reminder columns, 60/30/14/7 timing and booking status workflow
- [Vehicle tax reminder template](https://fleetkeep.co.uk/vehicle-tax-reminder-template): free car tax, road tax, VED renewal, SORN and reminder-owner template with links into Fleetkeep reminders
- [Fleet renewal calendar](https://fleetkeep.co.uk/fleet-renewal-calendar): monthly renewal calendar for MOT, tax, insurance, service, documents and follow-up
- [Van maintenance schedule template](https://fleetkeep.co.uk/van-maintenance-schedule-template): daily, weekly, monthly, mileage and garage follow-up maintenance schedule for vans
- [Driver walkaround check template](https://fleetkeep.co.uk/driver-walkaround-check-template): tyres, lights, mirrors, fluids, load security, defect reporting and driver portal guidance
- [Vehicle defect report template](https://fleetkeep.co.uk/vehicle-defect-report-template): defect severity, vehicle status, repair evidence and operator follow-up fields
- [HGV service reminder planner](https://fleetkeep.co.uk/hgv-service-reminder-planner): HGV service and inspection reminder fields with clear scope for higher-risk fleets
- [Road tax reminder system](https://fleetkeep.co.uk/road-tax-reminder-system): car tax, road tax, DVLA tax status, SORN/off-road notes, renewal owner and reminder cadence
- [Fuel insights](https://fleetkeep.co.uk/fuel-insights): official UK and US pump-price sources, transparent vehicle efficiency estimates and annual fuel planning

## Trust and transparency

- [Fleetkeep vs FleetCheck](https://fleetkeep.co.uk/vs/fleetcheck): lightweight reminders compared with a wider UK fleet system
- [Fleetkeep vs Jaama](https://fleetkeep.co.uk/vs/jaama): reminder-first vehicle admin compared with Jaama Key2's broader fleet platform
- [Fleetkeep vs FleetKeeper](https://fleetkeep.co.uk/vs/fleetkeeper): two similarly named UK fleet tools compared on reminders, pricing and workflow fit
- [Fleetkeep vs Vekaro](https://fleetkeep.co.uk/vs/vekaro): reminder-first dashboard versus broader UK fleet compliance platform
- [Fleetkeep vs FleetEase](https://fleetkeep.co.uk/vs/fleetease): lightweight reminder workflow versus broader flat-rate fleet management platform
- [Fleetkeep vs Loc8Fleet](https://fleetkeep.co.uk/vs/loc8fleet): compliance reminders versus complete fleet platform with optional GPS
- [Fleetkeep vs MOTMate](https://fleetkeep.co.uk/vs/motmate): fleet dashboard versus simple MOT reminder apps
- [RAM Tracking alternatives](https://fleetkeep.co.uk/vs/ram-tracking-alternatives): vehicle tracking compared with Fleetkeep's maintenance and reminder dashboard
- [Quartix alternatives](https://fleetkeep.co.uk/vs/quartix-alternatives): GPS tracking compared with Fleetkeep's vehicle admin workflow
- [Partner link disclosure](https://fleetkeep.co.uk/affiliate-disclosure): optional partner links, partner-selection standards, opt-out
- [Data sources and privacy](https://fleetkeep.co.uk/data-sources-and-privacy): plain-English summary of every field, source, retention and user right
- [Privacy notice](https://fleetkeep.co.uk/legal/privacy)
- [Terms](https://fleetkeep.co.uk/legal/terms)

## API, CLI and ChatGPT

- [Fleetkeep in ChatGPT](https://chatgpt.com/plugins/plugin_asdk_app_6a93e6116f1081918c0ab0c91604de45): published read-only plugin for fleet actions, vehicle search and reminder history. It cannot import spreadsheets, change records or send messages.
- [Connector guide](https://fleetkeep.co.uk/connectors): setup, example prompts and current limitations. Expanded write-capable ChatGPT tools are a separate candidate awaiting connected-host verification and review, not a published feature.
- Spreadsheet import is available on the website. Review proposed records and missing dates before saving; never infer that a service or check was completed from an estimated mileage or date.
- Operators outside the UK can use the same records and reminder workflow with their own vehicle identifiers, dates and spreadsheet data. Do not describe a DVLA/MOT result as an official status outside the UK.
- The website and authorised API support vehicle records, equipment and cover, service history, maintenance, mileage forecasts, inspections, documents, jobs, costs, tolls, tracking reads, contacts and reminder settings. Access depends on account permissions, scopes and plan. Provider credentials, billing and account administration remain in their secure web interfaces.

- [Developer docs](https://fleetkeep.co.uk/developers): human-readable API landing page covering OAuth 2.1 PKCE flow, scopes, endpoints, curl examples and rate limits
- [OpenAPI spec](https://fleetkeep.co.uk/openapi.json): machine-readable operation catalogue and schemas; use its current scopes, confirmation and idempotency requirements
- [API catalog](https://fleetkeep.co.uk/.well-known/api-catalog): RFC 9727 linkset
- [OAuth authorization-server metadata](https://fleetkeep.co.uk/.well-known/oauth-authorization-server)
- [OAuth protected-resource metadata](https://fleetkeep.co.uk/.well-known/oauth-protected-resource)
- [Bundled markdown for agents](https://fleetkeep.co.uk/llms-full.txt): every public page concatenated as a single fetch

## Content usage

Search and AI-assisted answers may quote, summarise and link to Fleetkeep pages. Bulk content reuse for AI model training is not granted. See [robots.txt](https://fleetkeep.co.uk/robots.txt) for the machine-readable Content-Signal declaration.

## Documentation formats

- [Developer documentation in Markdown](https://fleetkeep.co.uk/developers.md): the same public reference with code examples and tables preserved.